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Commercial Property Secretary, Ipswich office

Start date:   As soon as possible

Salary:   In the range of £20,000 to £22,000 per annum

Working hours:  Monday to Friday, 9.00am to 5.30pm

Holiday entitlement: 20 days per annum

Job Specification: Working principally for a Partner or senior fee earner, duties will include:

  • Electronic diary management, booking rooms and arranging meetings
  • Telephone liaison with clients and firm’s contacts
  • Using digital transcription system, Bighand, to create letters, emails and documents
  • Amending and reformatting documents in Microsoft Word and using Track Changes
  • Using the firm’s Accounts software, Partner for Windows, to record payments in and out, create new matters and where necessary, record time spent
  • Completing forms using Oyez forms package, LexisNexis and Practical Law websites
  • Applying for searches using online services including Land Registry Portal
  • Using HMRC website to complete Stamp Duty Land Tax forms
  • Dealing with post completion matters including the registration of documentation at HM Land Registry and Companies House
  • Photocopying and scanning documents
  • Maintaining orderly files – keeping filing up to date

Experience required:

  • At least 2 years recent experience as a Property secretary.
  • Fast typing speeds and ability to prioritise work
  • The ability to meet tight work  timescales
  • Must be able to multi-task and work for more than 1 fee earner if required
  • Proven team working skills

Report line:  Partner or senior fee earner

Closing date:  T.b.a.

To apply for this position please send your current C.V. with a covering letter to